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How To Unleash The Benefit From Daily Scrum (Part 2)

THE TEAM DIDN’T COMMIT TO THE SCHEDULE

Note: please visit the Part 1 article here to get the context.

First thing first, let’s double-check are all team members aware of the schedule? And are all team members have agreed to the schedule?.

If the answer is no, you know what you should do, right?

  1. Make a consensus
  2. Make the consensus explicit (i borrow Kanban practices here, make policies explicit)

If the answer is yes, it’s time to make a regular reflection.

  1. What makes it difficult to follow the agreement/schedule

Please note that you have to put your empathy above everything when conducting the session. Do not put any judgment on your team member. Make the session safe for them to emphasize their difficulties.

I believe the way you solve it must be custom based on the case shared by the team. Meanwhile, I hope these myths of daily scrum didn’t arrive at the answer:

The schedule is too early (morning), so I can’t catch up with the schedule.

Answer: No one said that our daily scrum must be done in the morning. Even the Scrum guide doesn’t say so. Even though there’s some benefit if we do it in the early morning, that doesn’t mean we have to. Daily scrum will only benefit if everyone can contribute to the problem resolution and be aware of the adjusted delivery strategy.

I hate to stand up only for the meeting.

Answer: No one said that our daily scrum must be done in a stand-up position. Even the Scrum guide doesn’t say so. You can do it in sit-down, while having a push-up, sit-up, or in any body position that makes you comfortable.

The event doesn’t make any sense because we always sync every time.

Answer: Wow, it would be even better! We believe some of us don’t have that luxury. It could be because some team members are not working at the same location as the others, the type of work has a considerable risk from context switching, etc. The daily scrum is just how the Scrum framework helps us establish the habit. Once it’s established, we will feel it as the way of working, not a meeting. It becomes the need instead of the ceremonies.

I have so many meetings already, only 15 minutes, and I have to join offline? It doesn’t make any sense.

Answer: Daily scrum doesn’t need offline participation instead of active participation. It means we can do asynchronous communication (such as chat or e-mail) or synchronous communication (such as call) to share the problem, discuss the problem-solving, and do action items generation.

Please refer to my Part 1 article to find out the essential things to be shared during the daily scrum.

This is the end of Part 2. Feel free to put any comments or feedback regarding this article. See you in Part 3!

How To Unleash The Benefit From Daily Scrum (Part 1)

How often have you found a useless daily huddle, daily stand up, sync up whatsoever you can call it?

How do you feel about it?

If you expect to find what is the best way to do daily scrum in this article, sorry, it won’t be explained here because there are no such things as best practices!. Let me re-highlight again: THERE’S NO BEST WAY TO DO IT.

But let me help you to find some areas of improvement.

Here are some usual symptoms that are causing your feeling above:

  1. Timing issue
    1. It took so much of our time
    2. The team didn’t commit to the schedule
  2. Facilitating issue
    1. No clear output and outcome from the conversation

IT TOOK SO MUCH OF OUR TIME

I don’t mean to be a preacher of Scrum guide, but in reality, we can do it in less than 15 minutes, seriously, for real. If you find your last daily scrum took more than that, the first thing you can do is learn about the historical event by (1) recording your daily scrum session & (2) re-hearing/re-watching the session.

Then counting the duration of:

  1. Problem explanation
  2. Problem-solving discussion
  3. Action items generation
  4. Others

The first element that we definitely can remove is (4) Others.

The only thing we should keep is (3) Action items generation.

What if (1) Problem explanation took so much time? Here are some ideas that you can play around with:

  1. Be prepared by summarizing your explanation
  2. Only highlighting information that is relevant to others
  3. Postponed the explanation as an action items

What if (2) Problem-solving discussion took so much time? See below other ideas:

  1. First thing first, be brave to cut off the discussion
  2. Postponed the problem solving as an action item

Focusing only on action item generation could save each other time. We only involve relevant people in discussion while still keeping the overall essential issues during the day.

And the most important thing is to put in our mindset that it is okay not to solve everything in 15 minutes. We only have to keep our attitude to adapt your delivery strategy as soon as the problem comes.

Here’s the end of Part 1. Feel free to put any comments or feedback regarding this article.

I’ll see you again in the next part.

TWIL – Ep.2

Another episode of This Week I Learn (TWIL).

This is an “aha” moment with Ashish Kumar during Agile Product Ownership class by ICAgile & Agile Visa (Training, Coaching & Consulting)

Product ownership must be focusing on 3 elements:

1. Business: customer, market, competition, etc

2. Organisation: ROI, cost per employee, growth, etc

3. Knowledge/people

I assume points 1 & 2 are already straightforward, aren’t they?. Then why there’s a point 3??

Maximizing the value of the product will lead to the increasing value of the company or organization, agree?. Then, is the product having the ability to doing self-improvement? of course no. Who can do it? the people behind it. The more knowledge they have, the more chance they can win the competition.

People tend to forget that improving people’s knowledge = increasing the asset of the organization. Increasing the asset of the organization can lead to the increasing value of the company and organization.

So, is your team still afraid to doing a re-write? or moving into the latest technology stack?, of course, we shouldn’t forget to calculate the “investment” (need to explore more about this).

TWIL – Ep.1

I’m starting to write This Week I Learn (TWIL) in the spirit of continuous improvement. I hope it helps me remember how far I go and get feedback on my thought; even better, it allows you not to be trapped on similar mistakes.

As a #coach, I just realized we often face the unideal situation. Some of our co-workers left the company, and I need to keep the team engaged and continue to run the business.

This week I learn that just supporting the team in this condition with just literally saying “come on guys,” “what can I help,” etc., sounds/feels useless. We need to change our uniform from a coach to an enabler: “so, what should I do?” “how to make this happen?” etc.

It’s a different spirit.

I know there will be a judgment: “No, as a coach, you have to make your team able to do the task by themself (self-organized).”

Yes, I know it. But I think the most important thing, in the beginning, is to fulfill the team’s needs first. Along the way, then we can start to delegate the task one by one.

Just my thought, do you have any other better idea?

Mike Shinoda’s Speech in Reading Festival 2018

I heard you guys started a little chat earlier, for Chester. Listen you guys, doing this tour i have to tell you, i have to tell you we did, we just came from Asia and played a couple weeks of show out there. And getting up here doing this for me is really it’s in one sense it’s really fulfilling and it’s really an accomplishment just to kind of get over my own anxiety about doing it again.

And i have to be i have to be honest i really indebted to you guys for helping me get here. I don’t think i would be able to come out and do this if not for you. So thank you so much.

And in doing the show like you know since forever ago i mean we played, i think they said the last time we played here is it’s like 2003 it feels like i want to say it feels like this is the first time i’ve ever played.

And since that time like since the beginning of the band, we’ve always done meet and greets with the fans and seen you know fans before the show and one thing that’s been consistent about all of the meets and greet in the meet and greets people tell me stories and tell me you know how they relate to a song or what what’s something that how we did like how it intersected with their life and one thing that i’ve been hearing quite a bit is how some of you guys are going through something and how the connection to the music, helps you get through it.

With that said i think that there’s i know that there are some people out there who want to come you know myself, i want to come to a show, i want to come to a festival and have a great time. And then there are other people who  they’re still have their hurting you know and they’ve got some stuff going on. And i want you guys to know if that’s you then don’t be ashamed of that, you’ve no reason to be ashamed of that ever. Even it’s simple as you just really like or love Chester singing or you loved the band’s music or you just dealing with your own stuff that has nothing to do with us and it just pushes a button that makes you feel, i don’t know sometimes in trouble.

Hopefully by coming to these shows and enjoying the music and by engaging in this type of thing it makes some of that bad feeling just go away.

What we’ve always asked, what we’ve always asked to crowd on this song for years and years is to sing along with Chester, and that’s what i want you guys to do right now, you’re ready to do that? i don’t know if you’re quite ready. I want you guys to sing this so loud so Chester can hear you. Are you ready to do that?

(In the end).

Mike Shinoda, Reading Festival 2018 (August 25th, 2018)